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Get to Know the GDPR on secure electronic archiving

EDICOMLta (Long Term Archiving) is an eIDAS-certified electronic archiving system that enables data control mechanisms in accordance with the GDPR.

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Electronic storage and the GDPR European data protection regulation

The General Data Protection Regulation (GDPR) is the European regulation concerning the way that people and companies process personal data in the EU. It is a series of data protection laws for all companies operating in the European Union, regardless of where they are headquartered.

Implementation of the GDPR has been mandatory for all EU Member States as of 25 May 2018 and awards individuals greater security and reliability regarding their personal data, requiring active responsibility from companies to guarantee compliance.

The aim of the new regulation is to make the information which people supply to companies more transparent and accessible and above all improve control mechanisms using new concepts such as the right to be forgotten, a restriction on processing, and the right to portability. It will make storing user data more important and necessary to protect than ever. Having a GDPR-compliant storage solution or service is essential for companies that handle personal data.

Electronic storage and the GDPR European data protection regulation

EDICOMLta, the long-term electronic archiving system (EAS) at the service of the GDPR

The European personal data protection regulation requires organizations to meet two fundamental premises for compliance: Responsibility and Control.

That’s why companies need a digital object storage component designed in accordance with storage regulations aligned with the GDPR. To that end, EDICOM provides companies with an electronic archiving system that complies fully with GDPR requirements, available on the cloud and accessible at a global level.


Responsibility because it is now clearly specified that the company or institution which manages or stores data is the sole party responsible for its secure administration.

Control because it involves not only implementing technical and organizational measures to ensure compliance but above all being able to demonstrate compliance with data protection regulations at all times. This point is essential when it comes to responding to a third-party demand for breach of the GDPR, as it involves proffering electronic evidence to prove compliance with the law.

EDICOMLta, the GDPR-compliant digital archiving component

Companies can assure the integrity and confidentiality of stored data through EDICOMLta (Long term archiving), the digital object storage component that EDICOM offers as an eIDAS-certified qualified trust service provider.

EDICOMLta offers the following functionalities for full compliance with the data protection regulation:

EDICOMLta offers the following functionalities for full compliance with the data protection regulation:

The EDICOM digital object storage component is certified according to Regulation No 910/2014 on electronic identification and trust services for electronic transactions in the internal market (eIDAS).

This European regulation standardizes the way that electronic seals should be securely preserved to give a document long-term integrity. We base our electronic archiving system on these technical guidelines to ensure, with legal proof before any control entity or organization, that captured documents can show that a series of data exist and have not been altered since a particular time.


One of the major concerns that led to the Regulation is cybersecurity because, in the midst of the digital transformation, companies exchange a large amount of confidential information every day, from personal data to financial matters and sales reports.

To tackle this problem, archives are safeguarded in EDICOMLta under strict security measures, applying electronic signature and electronic seal mechanisms. This means that all archives stored acquire probative value thanks to the certification process to which they are submitted.


Companies headquartered in one country in Europe but with customers and users in other parts whose data travel for processing and are stored on servers outside of the EU must either have an agreement under a European privacy seal or must store documents in GDPR-reliant solutions such as the EDICOM digital object storage component.


The advantage of having EDICOM as a provider is that, in addition to extensive technological expertise, our servers are located inside Europe and therefore comply with the GDPR. Our customers can enjoy peace of mind knowing that their data will be processed in accordance with the Regulation.


One of the fundamental parts of the GDPR that companies must comply with involves being able to offer the necessary computer evidence before any private or official demand that shows that the data exist and have remained 100% intact since a particular time. That’s why EDICOMLta is an electronic archiving system offering secure web-based access where you can administer the environment to recover the audit of a particular document which will contain all the computer evidence on the document logged over time.


News and Resources
WHITE PAPER ON EIDAS AND ELECTRONIC ARCHIVING

In an increasingly digital Europe, citizens, companies, and the public sector need a regulatory framework that brings security and legal certainty to electronic activities. These security mechanisms are set forth in Regulation No 910/2014, known as eIDAS. This new regulation brackets electronic documents in the same category as traditional paper ones. It also stresses that to preserve them for the long term it is necessary to have a certified and trusted document safekeeping system.

In this White Paper, we present the new qualified trust services, emphasizing electronic document safekeeping services.

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