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Electronic Archiving Legal Observatory

EDICOM has an Electronic Storage Legal Observatory that constantly reviews electronic storage laws and current international technical regulations to adjust to any electronic data safekeeping project.

We support you in designing your international electronic storage project.

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How do you archive electronic documents with global-wide probative value?

The characteristics and regulations concerning digital storage (cryptographic procedures, storage times, etc.) can vary depending on document type and volume of confidential data contained. This means that documents such as invoices, contracts, and pay slips, among others, usually have a dedicated technical regulation governing their generation, processing, and electronic safekeeping.

If to this we add the international factor, whereby laws for certain safekeeping processes such as those related to the electronic preservation of digitalized data, for example, can vary by region or country of the world, the problem for companies that safeguard documents at a global level is fairly significant. in terms of efficiency because different electronic storage solutions are needed for each country where the electronic document safekeeping processes scattered throughout an organization’s digital ecosystem are applied, and of course, in terms of spend on technological resources, as companies require the services of different technology and solution providers adapted to the region.

The upside is that for many of the electronic documents or archives requiring safekeeping, companies are governed by a number of general regulatory criteria describing the way to store a document electronically. In other words, precedence is given to the criteria defined under international regulations such as ISO 14641 on Electronic Archiving, at the global level, or the eIDAS Regulation at the European one.

But what happens in the case of documents with the most demanding electronic safekeeping requirements?

International Trust Service Provider

EDICOM is a Trust Service Provider in Europe and a large part of Latin America, giving it the legal and technological capacity to provide safekeeping and reliability services across any of those countries.

Tell us what you want from an international electronic archiving project and we will get it started

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How do you archive electronic documents with global-wide probative value?

In these cases you need a Trust Service Provider with proven expertise, with the certified technological and managerial ability to implement secure and lawful electronic document storage projects in different countries around the world.

An international electronic archiving service like the one that EDICOM offers with its EDICOMLta (Long Term Archiving) solution must respect the following criteria:

Electronic archiving system (EAS) design in accordance with specific international regulations and vouchsafed by an accredited organization, such as, for example, ISO 14641 or the eIDAS Regulation.

The EAS must apply advanced cryptographic mechanisms like the electronic signature, electronic seal, or electronic time stamp.

These mechanisms offer authenticity and integrity guarantees and must be audited and certified by a competent administrative authority. This task usually falls on the digital agencies of the ministries of the tax office or economy.

The technology partner must be recognized as a trust service provider in the countries or regions of the world where the document safekeeping is applied. Examples are trust service providers certified by the eIDAS Regulation in Europe (replacing certification authorities) or certification service providers in Latin America.

The document EAS must have functionalities that enable the streamlined organization of the web app in accordance with an international work environment whereby users can access, consult, and upload documents from the company’s different branches.

Document security and confidentiality in a complex storage environment with multiple accesses by different users is key. The EAS must make it possible to administer and restrict user level of access to documents.

It must be equipped to apply the cryptographic procedures and mechanisms required at the local level to preserve an electronic document or digitalization process application.

EDICOM Certified Provider: Guaranteed and certified security

EDICOM has renowned accreditations certifying and guaranteeing security in e-document capture and preservation processes and their reassurance over time.

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Discovering EDICOMLta: Smart information organization

Introducing EDICOM Long Term Archiving, an electronic arvhiving system that guarantees document integrity, providing your documents with legal value.
During this video, we review the main functionalities offered by EDICOMLta to organize and customize access to information.

Discovering EDICOMLta: Document capture and checking

Get to Know the EDICOMLta functionalities that allow a quick and secure loading, identification and recovery of documents.

Discovering EDICOMLta: The legal auditing of a document

EDICOMLta allows downloading the electronic evidence of a document that shows its integrity over time, giving it the value of legal proof. A piece of proof, or evidence is a file with unaltered information about a document's activity

Discovering EDICOMLta: The experts talk

Our experts explain what a long-term archiving service is and how it can benefit companies EDICOMLta (EDICOM Long-Term Archiving) is the long-term safekeeping service offered by EDICOM as a qualified trust services provider.

The EDICOM Electronic Archive Legal Observatory

The EDICOM Electronic Archive Legal Observatory

EDICOM has an Electronic Archive Legal Observatory that constantly reviews electronic storage laws and current international technical regulations to adjust to any electronic data safekeeping project.

EDICOM's active engagement as a trust service provider entails conducting permanent audits on our electronic archiving system in accordance with the most demanding international security standards such as ISO 14641, which guarantees the reliable operation of an information system for the preservation of digital information, or ISO 27001, which certifies secure information processing in a dataflow system.

Additionally, our electronic storage system has local certifications in regions where there are specific laws on electronic preservation, such as, for example, Conservazione Elettronica in Italy or NOM151 in Mexico.

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News and Resources

In an increasingly digital Europe, citizens, companies, and the public sector need a regulatory framework that brings security and legal certainty to electronic activities. These security mechanisms are set forth in Regulation No 910/2014, known as eIDAS. This new regulation brackets electronic documents in the same category as traditional paper ones. It also stresses that to preserve them for the long term it is necessary to have a certified and trusted document safekeeping system.

In this White Paper, we present the new qualified trust services, emphasizing electronic document safekeeping services.


FAQ on Electronic Document Archiving in France

Amélie Frezier, head of the EDICOM Technology Observatory for ensuring the legal compliance of our electronic archiving system, answers all the questions a company could have concerning an electronic archiving project.

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The Qualified Electronic Signature Guarantees the Highest Level of Security in Digital Operations

In the digital age with the electronic exchange of data, the electronic signature is a mechanism that provides security, integrity […]

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