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Electronic archiving of finance-related contractual documents

Decree 2017-1433 of 4 October 2017 was established to regulate the implementation of zero paper contractual relations in the finance sector, effective as of 1 April 2018. In other words, it involves implementing the archiving of contracts exchanged in the finance sector.

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Electronic archiving of financial documents

Zero paper is no longer a process affecting the public sphere only but is also slowly expanding into the private domain because of the technological evolution of society at all levels.

The finance sector is one of the ones most rapidly experiencing a digital transformation at all levels, both between companies and in their relations with end customers. Changing consumer habits and user demand for streamlined and accessible data are increasingly impacting the processes of the sector’s main stakeholders. Today many of the services offered are implemented online or via cloud platforms and therefore require security processes adapted to technological solutions.

Naturally, this entails a similar legal evolution in the sector. In France, Decree 2017-1433 of 4 October 2017 was established to regulate the implementation of zero paper contractual relations in the finance sector, effective as of 1 April 2018 In other words, it involves implementing the archiving of contracts exchanged in the finance sector both between companies and with users to guarantee document integrity and availability for a particular time.


Our electronic archiving system with probative value is the solution for the secure safekeeping of contractual documents

Given the amount of contractual documents generated in this environment, having an eIDAS-certified trust service solution brings security and reliability to the archiving of digital financial contracts.
After being digitally signed by the parties concerned, contractual documents can be automatically archived in an electronic archiving system like EDICOMLta, to which the participants will have access for a determined time.

For a bank or insurance company, this means optimizing and streamlining a process which had until now consumed human and physical resources. All documents can be instantly and automatically sent to the electronic archiving service and retrieved for any type of audit or check. Access to the document is just as simple for customers and is provided from the bank or insurance company’s online platform.

How does EDICOMLta work in the finance sector?

How does EDICOMLta work in the finance sector?
01

Once a contractual document has been signed, it is electronically sent to the EDICOMLta platform, where the time stamp and qualified electronic seal are applied.

02

The document is archived in the platform along with its associated metadata.

03

Customers can access documents from the online environment of the company they signed the contract with.

04

All the actions performed in relation to each document, whether viewed or downloaded, will be logged as evidence.

ERGONOMIC INTERFACE
ERGONOMIC INTERFACE

User-friendly app browsing. Access to functionalities is concentrated on two clearly identified environments: An advanced user administration environment and an environment for efficient document management.

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Discovering EDICOMLta: Smart information organization

Introducing EDICOM Long Term Archiving, an electronic arvhiving system that guarantees document integrity, providing your documents with legal value.
During this video, we review the main functionalities offered by EDICOMLta to organize and customize access to information.

Discovering EDICOMLta: Document capture and checking

Get to Know the EDICOMLta functionalities that allow a quick and secure loading, identification and recovery of documents.

Discovering EDICOMLta: The legal auditing of a document

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Discovering EDICOMLta: The experts talk

Our experts explain what a long-term archiving service is and how it can benefit companies EDICOMLta (EDICOM Long-Term Archiving) is the long-term safekeeping service offered by EDICOM as a qualified trust services provider.

News and Resources
WHITE PAPER ON EIDAS AND ELECTRONIC ARCHIVING

In an increasingly digital Europe, citizens, companies, and the public sector need a regulatory framework that brings security and legal certainty to electronic activities. These security mechanisms are set forth in Regulation No 910/2014, known as eIDAS. This new regulation brackets electronic documents in the same category as traditional paper ones. It also stresses that to preserve them for the long term it is necessary to have a certified and trusted document safekeeping system.

In this White Paper, we present the new qualified trust services, emphasizing electronic document safekeeping services.

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