Users can archive, consult, classify, download, secure, and preserve all documents archived for the legally established term. EDICOMLta streamlines document archiving, management, and search processes via simple web-based functionalities and enables automation through integration with your regular business management apps.
We support you in designing your storage project.
EDICOMLta is a certified electronic archiving solution that preserves documents under special security conditions while maintaining their long-term integrity.
The way in which you demand from an EAS the guarantees, operation, and technology deployed to perform the different functionalities in document capture and management is centered on the development of advanced crypto-mechanisms that guarantee preservation in accordance with the local and international regulations ensuring probative value.
Service Access: EDICOMLta provides users with a personalized website designed with a usability criterion, accessed with high levels of security. Also, through integration via the API adaptor, users can access it directly from their own business management apps.
Document capture: Once documents are sent, whether manually through the web environment or in an integrated fashion, the electronic signature and time stamp mechanisms guaranteeing the integrity and authenticity of documents from the time they are logged in the platform are automatically applied to the archives and documents.
Metadata generation: Each document safeguarded is accompanied by an XML file including the associated metadata. Metadata are essential as they enable subsequent document identification and retrieval.
Our EAS enables web-based templates to create standardized metadata structures. The metadata XML file can be generated automatically for processes prioritizing direct data integration between applications.
Secure archiving: The electronic document is archived in a parallel fashion in two EDICOM data processing centers with their respective backup copies. The two data centers are located in different physical facilities although they operate in synchronization and uphold permanent real-time resource and data duplication. This guarantees 99.9% document accessibility and high security conditions.
Subsequent document management: The platform incorporates different tools enabling documents to be prioritized and streamlining searches to optimize work times. Electronic archive, document modification, folder creation, search filters, ‘favorites’ option, document list, download and share options are just some of the many functionalities.
Evidence log: Permanent evidence tracing and recording of actions performed during document archiving and life cycle.
The computer evidence that is logged and which comprises a document audit includes: Evidence of creation, source, modification, elimination, downloading...
Continuous reassurance: An eIDAS-certified qualified electronic time stamp is regularly and automatically applied to safeguarded documents, this being a valid method recognized by the European authorities to extend electronic document integrity over time.
Document audit: A document audit can be sought at any time. This compressed archive contains elements such as evidence, digital signature, and validation reports, i.e., all the computer elements needed to objectively demonstrate document integrity.
Introducing EDICOM Long Term Archiving, an electronic arvhiving system that guarantees document integrity, providing your documents with legal value.
During this video, we review the main functionalities offered by EDICOMLta to organize and customize access to information.
In an increasingly digital Europe, citizens, companies, and the public sector need a regulatory framework that brings security and legal certainty to electronic activities. These security mechanisms are set forth in Regulation No 910/2014, known as eIDAS. This new regulation brackets electronic documents in the same category as traditional paper ones. It also stresses that to preserve them for the long term it is necessary to have a certified and trusted document safekeeping system.
In this White Paper, we present the new qualified trust services, emphasizing electronic document safekeeping services.
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